Volunteer with Us

Thank you for considering a volunteer position with the Hespeler Minor Softball Association.

As a non-profit organization, we rely heavily on the involvement of the people in the community in order to be successful.  Without this involvement, we would not be able to run the league.

We are currently recruiting for the below positions:


Convenors act as division co-coordinators. They do their best to keep the coaches informed and things running smoothly.  They are hardworking, dedicated people who want to see the HMSA be successful for the sake of the players. Some of the convenors  many responsibilities are outlined below:

Contact coaches, provide team lists and explain division rules

    • Ensure that all teams in their division have coaches and equipment
    • Attend games to provide support to coaches or parents
    • Settle any minor game related issues that arise and to bring larger ones to the attention of the league executive
    • Attend weekly league executive meetings
    • Supervise the handing out of medals on tournament weekend


Volunteer Coordinator

The volunteer coordinator is responsible for recruiting convenors for the upcoming season. He/she works with the registrar to find coaches and assistant coaches for each team in every division. The volunteer coordinator is the go-to contact for all volunteers and will re-direct any inquiries to the executive team as required. The coordinator will act as a division convenor when one can't be found.

During the season, the volunteer coordinator is responsible for:

    • Matching late registrants with their coaches
    • Assist with equipment and uniform pick up
    • Coordinate the coaches intro meeting
    • Communicate any information directly to the coaches on issues such as fundraising or rule changes
    • Assist in the team building process

Grant Director

The grant director is responsible for seeking out grants available to the league and working with the treasurer to apply them accordingly.


Coaches are typically parents who have volunteered their time, energy, and patience so that teams can be brought together.  Understanding that they are role models, coaches treat all those around them with respect and understanding.  Coaches have many duties to perform.  Here are some of the primary ones:

    • Contact their players to notify them what team they’re on
    • Keep all parents informed about game details – date, time, location
    • Explain the rules and game fundamentals to their players
    • Pick up and hold onto the teams equipment for the duration of the season
    • Act in the best interest and well being of all players
    • Do their best to make sure everyone is having fun – including themselves

PR Director

The primary function of the PR Director is the marketing and advertising of HMSA. This includes:

    • Content for the Sports Xpress network
    • The HMSA submission for the Cambridge Activity Guide
    • Arranging the HMSA presence at community events including literature and volunteers
    • Working with local news outlets to promote HMSA, including local sports radio

If you are interested in any of the above positions, please contact our president at hmsapres@gmail.com OR vice-president at hmsavp@gmail.com and click here to print our volunteer form.

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Contact Info

Hespeler Minor Softball
101 Holiday Inn Drive
PO Box 29071
Cambridge, ON
N3C 0E6